A Quick Guide to Unlock Savings on Your Business Phone Systems

Are you worried about the cost of upgrading your business phone systems? Fear not! Negotiating the best quotes for phone systems is simpler than you might think. In this guide, we’ll take you through the process step by step, helping you save money and find the perfect phone system for your needs.

Understanding the Different Phone Systems Available

Before diving into negotiation strategies, it’s crucial to understand the various types of phone systems:

  • Traditional Landline Systems: Reliable but lacking advanced features.
  • VoIP (Voice over Internet Protocol) Systems: Cost-effective and scalable.
  • Cloud Phone Systems: Flexible and managed by a third-party provider.
  • On-Premise PBX Systems: Offering complete control but requiring maintenance.

Factors to Consider When Choosing a Phone System

Before deciding, consider factors like scalability, features, budget, reliability, and integration with other tools.

Benefits of Negotiating Phone System Quotes

Negotiation can lead to cost savings, customization, value-added services, and better vendor relationships.

Steps to Prepare for Negotiation

Here are some steps to help you prepare for negotiation: assess your business needs, research providers, understand pricing structures, set a budget, gather quotes and proposals, and review terms and conditions.

Tips for Effective Negotiation

Establish goals, be prepared to walk away, highlight your business’s value, bundle services, and don’t be afraid to ask for discounts.

Common Mistakes to Avoid During Negotiation

Some common mistakes to avoid during negotiation are focusing solely on price, sharing your budget upfront, not reading the fine print, rushing the process, and neglecting to negotiate extras.

Additional Features and Services to Consider

Review features, assess scalability, evaluate customer support, compare pricing and contract terms, and seek references. Explore options like mobile integration, call recording and analytics, collaboration tools, advanced security measures, and integration with CRM and business tools.

At Prosum, we go the extra mile to ensure you get the best deal

We do all the work for you. We have vendor relationships with top suppliers and can find the best prices by offering next-to-wholesale pricing. Our team of experts will help you make intelligent choices by guiding you to the best option for your business with no guesswork involved. Your business will enjoy hassle-free savings with no more endless quote comparisons, annoying phone calls, and emails from different providers.


At Prosum, we’re dedicated to helping you unlock savings and find the perfect phone system for your business. Let us simplify the process so you can focus on what you do best – running your business. Contact us today to get started on your journey to affordable, efficient communication solutions.